Features

An advanced web-based, mid-office solution which integrates with your front and back office systems where required, allowing you to streamline your business operations to ultimately save time and reduce costs. With logical intuitive workflows from trip creation to invoicing, receipting, supplier payments and reporting, Vto Ultimate is available in either leisure, broker/homebased or wholesale models, as well as multi-branch configuration.

Exclusive Agency branded Client Portal – reduces calls to customer service

The client portal empowers your clients to access their documentation 24/7 without the need to contact you. They can view receipts, invoices and travel itineraries as well as update their profile data and settle any outstanding invoices via the Mint payment gateway, via a fully encrypted secure link provided by you.

Intuitive workflow for a simplified user experience

Vto Ultimate is designed with the user in mind, the main dashboard that provides quick access to client profiles and trips as well as a list of up to the 25 most recent trips, that can be edited from the main dashboard. The Reports dashboard gives you direct access to extensive critical reports and including departure and arrival alerts and onboard reminders.

Integration capabilities for a seamless workflow

• Available in multi-branch configurations for leisure, wholesale and broker/home based models and multi branch
• Accommodates multiple branch identities, addresses, financial data, conditions and reports
• Administrator managed user permissions
• Direct API interface to Xero accounting
• Exports to MYOB accounting systems
• Merge multiple PNR’s into the one file/trip

Extensive reporting capabilities to optimise business efficiencies

• Multiple report levels, including report selection
• Monitor consultant productivity and sales forecasts
• Administrator managed consultant/broker commission splits
• Daily banking and multi page reconciliation functionality

Integrate group and wholesale bookings within the Vto Ultimate workflow

• Book group travel
• Generate group reports
• Arrange group supplier payments
• Generate wholesale invoices from Vto Ultimate for on-selling to other travel agencies
• Supplier/creditor multi-currency reporting for wholesalers
• Fully integrated international currencies module

Manage your corporate bookings more efficiently

• Automated corporate booking fees and sector fees
• Create corporate specific traveller profiles
• Assign traveller profiles to multi level cost centres
• Store & review corporate traveller assigned preferences
• Manage multi level corporate cost centres
• Store tokenized card details through the Mint Payment Gateway
• Specialised corporate reports focused on the critical data at all times

Build your brand and customer loyalty

• Exclusive agency branded Client Portal to view client invoices and travel itineraries, Supplier Vouchers as well as update profile information
• Generate in-house branded vouchers
• Simplified Client Relationship Management (CRM) allows the creation of mail and email merge files for direct marketing, plus selectable data exports for upload to SMS systems

Unparalleled System Support

• Specialist local support when you need it
• A continuing development cycle for solution enhancements