Features

An advanced web-based, mid-office solution which integrates with your front and back office systems where required, allowing you to streamline your business operations to ultimately save time and reduce costs.

With logical intuitive workflows from trip creation to invoicing, receipting, supplier payments and reporting, VTO Ultimate is available in either leisure, broker/homebased or wholesale models, as well as multi-branch configuration.

Exclusive Agency branded Client Portal – reduces calls to customer service

The client portal empowers your clients to access their documentation 24/7 without the need to contact you. They can view receipts, invoices and travel itineraries as well as update their profile data and settle any outstanding invoices via the Mint payment gateway, via a fully encrypted secure link provided by you.

Intuitive workflow for a simplified user experience

Vto Ultimate is designed with the user in mind, the main dashboard that provides quick access to client profiles and trips as well as a list of up to the 25 most recent trips, that can be edited from the main dashboard. The Reports dashboard gives you direct access to extensive critical reports and including departure and arrival alerts and onboard reminders.

Integration capabilities for a seamless workflow

Available in multi-branch configurations for leisure, wholesale and broker/home based models and multi branch
Accommodates multiple branch identities, addresses, financial data, conditions and reports
Administrator managed user permissions
Direct API interface to Xero accounting
Exports to MYOB accounting systems
Merge multiple PNR’s into the one file/trip

Extensive reporting capabilities to optimise business efficiencies

Multiple report levels, including report selection
Monitor consultant productivity and sales forecasts
Administrator managed consultant/broker commission splits
Daily banking and multi page reconciliation functionality

Integrate group and wholesale bookings within the VTO Ultimate workflow

Book group travel
Generate group reports
Arrange group supplier payments
Generate wholesale invoices from Vto Ultimate for on-selling to other travel agencies
Supplier/creditor multi-currency reporting for wholesalers
Fully integrated international currencies module

Manage your corporate bookings more efficiently

Automated corporate booking fees and sector fees
Create corporate specific traveller profiles
Assign traveller profiles to multi level cost centres
Store & review corporate traveller assigned preferences
Manage multi level corporate cost centres
Store tokenized card details through the TravelPay Gateway
Specialised corporate reports focused on the critical data at all times

Build your brand and customer loyalty

Exclusive agency branded Client Portal to view client invoices and travel itineraries, Supplier Vouchers as well as update profile information
Generate in-house branded vouchers
Simplified Client Relationship Management (CRM) allows the creation of mail and email merge files for direct marketing, plus selectable data exports for upload to SMS systems

Unparalleled System Support

Specialist local support when you need it
A continuing development cycle for solution enhancements

Additional Automated time-saving features

Vto Ultimate is SaaS (Software as a Service), Cloud Based and delivers on every promise every time.

Create Client Profiles on the fly from data included in the GDS PNR, including address, phones, fax, email, passport, frequent flyer and SSR meals data
Upload single or multiple client profiles with all the necessary info to the GDS saving time and data entry errors.
Update PNR’s including date and itinerary data along with sector pricing details.
Merge PNR’s then Update as required
Merge Expedia Bookings
Merge Adventure World CSG bookings
Merge passive sectors including sector pricing
Automatically load Sell & Nett pricing from the PNR
Automatically load Booking or Service Fees from the PNR
Includes product packaging
Copy & Paste sectors within a trip or from Trip to Trip
Email Receipts and allocated payments
Generate high quality easy to read Itineraries and vouchers
Tracks complete trip histories, client spend, agency costs and margins
Realtime API Links to Xero Accounting (no exporting) **
Financial data exports to MYOB
Caters for BPAY Invoicing
Payment Gateways include TravelPay, TravelPay B2B, Mint Payments, Mint B2B, FatZebra & Stripe
Exclusive agency branded Client Portal – allows your clients to view their itineraries and pay their invoices from anywhere on any internet connected device along with managing their own profile data
Tracks all Debtors and Creditors
Comprehensive multi level reports including ATAS, Client Trip Balance, Trial Balance, Projected Commissions, Forward Sales, Productivity reports and a whole lot more
Direct access to “Live” support from the desktop no 1800 0r 1300 calls
Easy to manage desktop reminders (To Do List) via on-board reminders
Direct access to preferred Supplier web sites via Vto WebLinx
Generate client invoices in foreign currencies
Ultimate available in Leisure , Broker and Lite Wholesale agency configuration, Multi Branch, Multi Currency
Ultimate is Sabre, Travelport Galileo and Amadeus compatible
Ultimate Multi Branch configuration accommodates unique branding across the branches with group reporting or by branch, perfect for broker based agencies
Ultimate is Multi currency and Multi lingual
Ultimate Add On Modules include –
Full Corporate with extended reporting, Multi level Cost Centres,
Corporate Traveller preferences, Auto charging for Booking and service fees etc
Full Groups management including group manifests and group settlements management
Lite Wholesale for those who on-sell to other agencies or prefer to manage unique products with automated data insertion to accounting and Itineraries
User managed Agency Cards module which allows for one payment across multiple suppliers
Ultimate allows for flexible licence and module usage
Full Back Office Accounting via Xero Accounting **

*Version Dependent **Additional Fees Apply

Are you looking for a feature which wasn’t listed here?

There are so many features in VTO Ultimate that it’s hard to list everything. But it’s like we have what you’re looking for. If we don’t our active development team is always adding new features, and we’d love to hear from you.

Send us a message, and someone from our team will contact you to discuss your needs!