An advanced web-based, mid-office solution which integrates with your front and back office systems where required, allowing you to streamline your business operations to ultimately save time and reduce costs.
With logical intuitive workflows from trip creation to invoicing, receipting, supplier payments and reporting, VTO Ultimate is available in either leisure, broker/homebased or wholesale models, as well as multi-branch configuration.
Exclusive Agency branded Client Portal – reduces calls to customer service
The client portal empowers your clients to access their documentation 24/7 without the need to contact you. They can view receipts, invoices and travel itineraries as well as update their profile data and settle any outstanding invoices via the Mint payment gateway, via a fully encrypted secure link provided by you.
Intuitive workflow for a simplified user experience
Vto Ultimate is designed with the user in mind, the main dashboard that provides quick access to client profiles and trips as well as a list of up to the 25 most recent trips, that can be edited from the main dashboard. The Reports dashboard gives you direct access to extensive critical reports and including departure and arrival alerts and onboard reminders.
Integration capabilities for a seamless workflow
- Available in multi-branch configurations for leisure, wholesale and broker/home based models and multi branch
- Accommodates multiple branch identities, addresses, financial data, conditions and reports
- Administrator managed user permissions
- Direct API interface to Xero accounting
- Exports to MYOB accounting systems
- Merge multiple PNR’s into the one file/trip
Extensive reporting capabilities to optimise business efficiencies
- Multiple report levels, including report selection
- Monitor consultant productivity and sales forecasts
- Administrator managed consultant/broker commission splits
- Daily banking and multi page reconciliation functionality
Integrate group and wholesale bookings within the VTO Ultimate workflow
- Book group travel
- Generate group reports
- Arrange group supplier payments
- Generate wholesale invoices from Vto Ultimate for on-selling to other travel agencies
- Supplier/creditor multi-currency reporting for wholesalers
- Fully integrated international currencies module
Manage your corporate bookings more efficiently
- Automated corporate booking fees and sector fees
- Create corporate specific traveller profiles
- Assign traveller profiles to multi level cost centres
- Store & review corporate traveller assigned preferences
- Manage multi level corporate cost centres
- Store tokenized card details through the TravelPay Gateway
- Specialised corporate reports focused on the critical data at all times
Build your brand and customer loyalty
- Exclusive agency branded Client Portal to view client invoices and travel itineraries, Supplier Vouchers as well as update profile information
- Generate in-house branded vouchers
- Simplified Client Relationship Management (CRM) allows the creation of mail and email merge files for direct marketing, plus selectable data exports for upload to SMS systems
Unparalleled System Support
- Specialist local support when you need it
- A continuing development cycle for solution enhancements
Additional Automated time-saving features
Vto Ultimate is SaaS (Software as a Service), Cloud Based and delivers on every promise every time.
- Create Client Profiles on the fly from data included in the GDS PNR, including address, phones, fax, email, passport, frequent flyer and SSR meals data
- Upload single or multiple client profiles with all the necessary info to the GDS saving time and data entry errors.
- Update PNR’s including date and itinerary data along with sector pricing details.
- Merge PNR’s then Update as required
- Merge Expedia Bookings
- Merge Adventure World CSG bookings
- Merge passive sectors including sector pricing
- Automatically load Sell & Nett pricing from the PNR
- Automatically load Booking or Service Fees from the PNR
- Includes product packaging
- Copy & Paste sectors within a trip or from Trip to Trip
- Email Receipts and allocated payments
- Generate high quality easy to read Itineraries and vouchers
- Tracks complete trip histories, client spend, agency costs and margins
- Realtime API Links to Xero Accounting (no exporting) **
- Financial data exports to MYOB
- Caters for BPAY Invoicing
- Payment Gateways include TravelPay, TravelPay B2B, Mint Payments, Mint B2B, FatZebra & Stripe
- Exclusive agency branded Client Portal – allows your clients to view their itineraries and pay their invoices from anywhere on any internet connected device along with managing their own profile data
- Tracks all Debtors and Creditors
- Comprehensive multi level reports including ATAS, Client Trip Balance, Trial Balance, Projected Commissions, Forward Sales, Productivity reports and a whole lot more
- Direct access to “Live” support from the desktop no 1800 0r 1300 calls
- Easy to manage desktop reminders (To Do List) via on-board reminders
- Direct access to preferred Supplier web sites via Vto WebLinx
- Generate client invoices in foreign currencies
- Ultimate available in Leisure , Broker and Lite Wholesale agency configuration, Multi Branch, Multi Currency
- Ultimate is Sabre, Travelport Galileo and Amadeus compatible
- Ultimate Multi Branch configuration accommodates unique branding across the branches with group reporting or by branch, perfect for broker based agencies
- Ultimate is Multi currency and Multi lingual
- Ultimate Add On Modules include –
- Full Corporate with extended reporting, Multi level Cost Centres,
- Corporate Traveller preferences, Auto charging for Booking and service fees etc
- Full Groups management including group manifests and group settlements management
- Lite Wholesale for those who on-sell to other agencies or prefer to manage unique products with automated data insertion to accounting and Itineraries
- User managed Agency Cards module which allows for one payment across multiple suppliers
- Ultimate allows for flexible licence and module usage
- Full Back Office Accounting via Xero Accounting **
*Version Dependent **Additional Fees Apply
Are you looking for a feature which wasn’t listed here?
There are so many features in VTO Ultimate that it’s hard to list everything. But it’s like we have what you’re looking for. If we don’t our active development team is always adding new features, and we’d love to hear from you.
Send us a message, and someone from our team will contact you to discuss your needs!